Privacy Statement

This Privacy Policy describes the current policies and practices of Meetings & Incentives Worldwide (“M&IW”) with regard to Personal Data. “Personal Data” refers to personally identifiable information about you (such as your full name, birth date, e-mail address or mailing address, phone number and any other information that can be used to identify or contact you) collected and used by M&IW through its website, www.meetings-incentives.com (the “M&IW Website” or “Website”) and/or collected by M&IW’s business partners and used by M&IW, and/or collected by M&IW via email, telephone, or facsimile and stored by M&IW’s business partners. This Privacy Policy is periodically updated. Please check back on a regular basis for any changes.

Personal Data Collected. The only Personal Data M&IW currently collects is the Personal Data that is voluntarily provided to M&IW by users of M&IW’s services. For example, the M&IW website allows you to send us an email with any questions you may have. If you choose to do that, M&IW will then have your email address and any other information you include in your email. You may also enter Personal Data, such as name, address, telephone number, email address, credit card or other billing information, travel plans or passport number, into a registration form to register for a meeting or other event being coordinated by M&IW. When you enter Personal Data into such a registration form, that data is collected and stored by one of M&IW’s business partners, who will treat your Personal Data in accordance with this Privacy Policy. You may also provide M&IW with Personal Data when you request over the telephone or via email or facsimile that M&IW provide services for you such as meeting registration or hotel reservation, or when you fill out a customer satisfaction survey.

Non-Personal Data Collected. Other data that does not qualify as Personal Data because it cannot be used to contact or identify you (“Non-Personal Data”) may also be automatically collected. For example, M&IW and its business partners may use technology to automatically collect Non-Personal Data about the use of the M&IW Website or a particular event registration website. This technology is used to track how many users access the websites, the date and time of their visits, the length of their stays, and which pages they view. We may also use technology to determine which web browsers users use and the address from which they accessed the websites. The information collected using this technology does not identify any user personally and is thus all Non-Personal Data that simply enables M&IW and its business partners to compile statistics about users and their use of the websites. We use this Non-Personal Data and may share it with third parties to improve the content and functionality of the Privacy Policy websites, to better understand our customers and markets, and to improve our products and services.

Cookies. We may store certain information from your web browser using “cookies.” A cookie is a piece of data stored on the user’s computer tied to information about the user. We may use session-ID cookies to confirm that registered users are logged in. These cookies would terminate once the user closes the web browser. We may also use persistent cookies that store certain Personal Data you already provided to us to make it easier for you to log back in to a particular event registration website. Cookies are used as a convenience feature for the user. You can remove or block cookies using the settings in your browser if you want to disable them.

Use of Personal Data Collected. M&IW uses the Personal Data collected on the M&IW Website to provide you with the requested services or products. If you request additional information on M&IW’s services, for example, M&IW will use your Personal Data to contact you and provide the additional information you requested. M&IW will also use your Personal Data to coordinate your attendance at an event for which you filled out a registration form. Depending on the particular event, we may use your Personal Data to book hotel rooms and transportation for you, and for any other purpose related to your registration for the event. M&IW and its business partners may also use your Personal Data to contact you for a variety of reasons, such as but not limited to notifying you about upcoming events, offering you additional products or services, or requesting your feedback on our products or services. Disclosure of Personal Data Collected. M&IW may disclose Personal Data to third parties under certain circumstances. M&IW may disclose Personal Data to third parties if a user has requested that M&IW do so, or if it is necessary to provide you with the services you requested. Your Personal Data may need to be disclosed to a hotel or transportation services provider, for example, if you request that M&IW make hotel or transportation reservations for you in connection with your event. Your Personal Data will also be disclosed to the owner of your meeting or event. For example, if your employer has hired M&IW to coordinate its meeting or event, the Personal Data you enter will be disclosed to your employer. M&IW does not control how the owner of the meeting or event uses your Personal Data. M&IW may also disclose Personal Data to its affiliates, contractors and business partners, who will use the Personal Data in compliance with this Privacy Policy. If M&IW is Privacy Policy acquired by or merged into another entity, or all or a portion of M&IW’s assets are sold or otherwise transferred to another entity, M&IW may disclose Personal Data to that entity. M&IW may also disclose Personal Data if required or authorized to do so by law or an industry reporting authority.

Security Measures. M&IW takes reasonable precautions to safeguard personal data from loss, misuse, tampering, destruction and unauthorized access. Precautions include password protection for on-line information systems, restricted access to certain paper records, and other technical measures implemented by M&IW’s information technology department. While such security measures provide reasonable protections against unauthorized access, they provide no guarantee that your Personal Data will not be compromised.

Access. At your request, M&IW will allow you to access or review your Personal Data and correct any errors. You may be required to provide identifying information and/or answer some security questions to verify your identity. M&IW may charge a reasonable fee for access to your Personal Data.

Choice. M&IW allows you to choose not to have your Personal Data disclosed to third parties or used for a purpose incompatible with the purpose for which it was originally collected. If you do not want your Personal Data disclosed to third parties or used for purposes other than providing you with the services you requested, you may contact David Guse, 262-835-3553 or email (dguse@meetings-incentives.com). Please keep in mind, however, that we may not be able to provide you with the services you requested if we cannot disclose your Personal Data to third parties.

Data Integrity. M&IW only collects, uses and discloses Personal Data that is relevant for its intended uses, and takes reasonable steps to ensure that Personal Data is reliable for its intended use, accurate, complete, and current. Links to Other Website. This Privacy Policy applies only to Personal Data, as defined above. The M&IW Website or the event and meeting registration websites you use may contain hyperlinks to websites that are not operated or controlled by M&IW. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. M&IW does not control these websites and is not responsible for their data practices. We urge you to review the privacy policy posted on any website you visit, including those of our business partners and meeting/event owners, before using the website or providing any Personal Data about yourself. Privacy Policy Questions About Our Privacy Policy. If you have any questions about this Privacy Policy or concerns about the way M&IW processes your Personal Data, please contact David Guse at 262-835-3553 or email dguse@meetings-incentives.com.

Privacy Shield. Meetings & Incentives, Worldwide, Inc. complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States.  Meetings & Incentives, Worldwide, Inc. has certified to the Department of Commerce that it adheres to the Privacy Shield Principles.  If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.  To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.

In compliance with the Privacy Shield Principles, Meetings & Incentives, Worldwide, Inc. commits to resolve complaints about our collection or use of your personal information.  EU individuals with inquiries or complaints regarding our Private Shield policy should first contact David Guse at 262-835-3553 or email dguse@meetings-incentives.com.

Meetings & Incentives, Worldwide, Inc. has further committed to cooperate with EU data protection authorities (DPAs) with regard to unresolved Privacy Shield complaints concerning human resources data transferred from the EU in the context of the employment relationship.  If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please contact the EU DPAs for more information or to file a complaint.  The services of EU DPAs are provided at no cost to you.

Under Privacy Shield, Meetings & Incentives Worldwide, Inc:

  • Is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) and/or the Department of Transportation
  • The possibility, under certain conditions, for the individual to invoke binding arbitration
  • There is a requirement for Meetings & Incentives Worldwide, Inc. to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements
  • Liability in cases of onward transfers to third parties

Safe Harbor Compliance. Your personal information may be maintained, processed and stored by Meetings & Incentives, Worldwide, Inc., our affiliates, and our service providers in the United States or other jurisdictions. Meetings & Incentives Worldwide, Inc. adheres to the Safe Harbor Privacy Principles developed by the U.S. Department of Commerce and Switzerland, and has Safe Harbor self-assessment procedures in place. The Safe Harbor program is intended to provide equivalent protections for personal data as exist in Switzerland. For more information about the Safe Harbor and to view our certification, visit the U.S. Department of Commerce Safe Harbor website at http://export.gov/safeharbor/.

If you have any questions about our Safe Harbor participation, please contact us using the information above. If you believe that Meetings & Incentives Worldwide, Inc. has not satisfactorily addressed your data privacy concerns related to the U.S.-Swiss Safe Harbor Framework Safe Harbor Privacy Principles, and without prejudice to any other remedy you may enjoy, you may contact us using the information above. M&IW will investigate and attempt to resolve complaints and disputes regarding use and disclosure of your personal information in accordance with the Safe Harbor principles. For complaints that cannot be resolved between M&IW and the complainant, M&IW has agreed to cooperate with the Swiss Federal Data Protection and Information Commissioner.