corporate
Great meetings should evoke thought, encourage dialogue, motivate and educate attendees. But the slightest detail can distract from the desired outcome, whether it's during the registration and travel booking process, or on-site at the event. A flawlessly executed meeting or event is one in which all the details have been addressed before the first attendee arrives.
Meetings & Incentives has a solid reputation for delivering high quality meeting management solutions - focusing on the details so our customers can concentrate on the objectives of their meetings and events. M & I's seasoned meeting planning professionals provide a host of integrated pre-meeting, on-site, and post-meeting services while being ever mindful of cost containment strategies to maximize the ROI of every event. They are also empowered to make decisions and resolve issues quickly, saving precious planning time and money.
Our Meetings Planning Services include negotiation, coordination and execution of:
Great meetings should evoke thought, encourage dialogue, motivate and educate attendees. But the slightest detail can distract from the desired outcome, whether it's during the registration and travel booking process, or on-site at the event. A flawlessly executed meeting or event is one in which all the details have been addressed before the first attendee arrives.
Meetings & Incentives has a solid reputation for delivering high quality meeting management solutions - focusing on the details so our customers can concentrate on the objectives of their meetings and events. M & I's seasoned meeting planning professionals provide a host of integrated pre-meeting, on-site, and post-meeting services while being ever mindful of cost containment strategies to maximize the ROI of every event. They are also empowered to make decisions and resolve issues quickly, saving precious planning time and money.
Our Meetings Planning Services include negotiation, coordination and execution of:
- Initiating objectives, parameters, scope of work, and budgets
- Creation of meeting or event theme
- Design & production of attendee & speaker support materials, collateral, presentations and web sites
- Sourcing destinations, transportation, hotels and venues
- RFP, selection and contracting of destination management companies, production and A/V suppliers (whether you're using M&I production and A/V services or an outside vendor) and other meeting service providers
- Housing (and attrition) management
- Tradeshow management
- Security & Risk Management Assessment
- Communication with attendees, speakers, guests
- Invitations, web registration and payment processing in a PCI compliant application; SOP's to safeguard capture, storage and transmission of personal and confidential information
- Food & beverage functions
- On-site management
- Financial reconciliation post-event
- Payment of all suppliers
- Attendee expense, honoraria, and 1099 processing and management
- Document cost savings and avoidance achieved
- Attendee surveys and event evaluations
- Generation of reports and meeting metrics
Many companies offer similar services, but not necessarily using their own resources or without incurring incremental expenses for services we customarily provide as a part of our full service offering. To receive a complete listing of specific meeting management services available for your upcoming program, click here to contact M & I.
Did You Know?
Every 53 seconds a laptop computer is stolen in America? Is your provider protecting your meeting and attendee data? We are - ask us how.
Why Us?
- Broad scope of services included in full service offering
- Designated Account Management included in multi-event relationships
- Information Security safeguards to protect personal/confidential data
- Streamlined approach by empowering associates to act decisively and proactively
- Preferred Partnerships with hotel chains and other meeting suppliers - to offer further discounts to customers
- Customized documents designed to fulfill unique customer requirements
- Specialty Planners with years of diversified experience, trained and assigned to key accounts
- Personal touch - what we contribute to every meeting and event we manage
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